PARCEL SPLIT REQUIRMENTS:

Please follow the steps below when submitting a parcel split to the County:

  • Steele County requests you fill out a split form when submitting a split
  • Obtain a survey (if in rural Steele County and under 40 acres, anything over 40 acres does not require a survey)
  • If inside City limits, you'll need approval from the City of Blooming Prairie, Ellendale, Medford or Owatonna
  • The County charges a $100 split fee
  • Current year taxes must be paid on all involved parcels before splitting.
  • If the split involves a combination, please fill out this combination form in addition to the split form

PLAT RECORDING REQUIRMENTS:

Prior to Recording: Copies of the plat must be submitted to County Surveyor, Finance Department, Property Tax & Election Department, County Assessor & County Recorder two weeks prior to anticipated recording date.

  • If the governing entity is the City of Owatonna or the City of Blooming Prairie, a Plat Resolution document must be presented for recording at the same time as the Plat. Recording fee is $46.00
  • One mylar full-size plat must be presented for recording and labeled as the “ORIGINAL”.
  • Ditch assessment division agreement (if required by statute). Recording fee is $46.00
  • Plat fee is payable to the Steele County Treasurer in the amount of $300.00.
  • Plat checklist.

Plat Recording Fees: $56.00

ALL DOCUMENTS:

Do you need a blank form?

MINNESOTA CONVEYANCE FORMS

  • Include date and signature
  • Grantors must include marital status
  • Verify that the legal description is complete and correct
  • Notary acknowledgment must include a date, legible notary seal, notary signature and commission expiration date. 
    • Individual acknowledgements require signor names and marital status.
    • Corporate acknowledgements require business name as well as the name and corporate title of the signor.
  • Filing fees 
  • Do not alter legal documents with strikeouts, line throughs, whiteout, or correction tape. 
  • Documents containing real estate should be identified as Abstract Land or Torrens Registered Land to ensure filing in the appropriate office per the following statute:508.76 Subd. 2. Documents misfiled. The registrar may reasonably rely on the affirmative representation of the party presenting instruments for filing as to whether the land described in the instruments or any part of it is registered or unregistered. A party who requests that misfiled instruments be refiled with the registrar is responsible for paying any additional fees required to properly file any instrument misfiled because of an incorrect representation and, if applicable, to enter a new certificate of title.

TRANSFER DEEDS:

  • Correct amount of Deed Tax included (Purchase price times .0033 State Deed = Deed Tax)
  • Include the electronic certificate of real estate value (eCRV) number on the first page of the document for all deeds with a purchase price of $3000 or more. (MN Dept of Rev eCRV ) For values of $3,000 or less, pay the base fee of $1.65 and write "Total consideration for this transfer is $3,000 or less" on the deed.
  • Grantors must include marital status.
  • Complete a  Well Disclosure Certificate  and submit a $54 fee or choose one of the disclosure statements. 1) Seller certifies the seller does not know of any wells on the described real property. 2) I am familiar with the property described in this instrument and I certify that the status and the number of wells on the described real property have not changed since the last previously filed well disclosure certificate.
  • “Send Tax Statements to:” Include name & address
  • Properties with delinquent taxes may not be transferred
  • If you intend to split a tax parcel - all current taxes must be paid in advance.

MORTGAGE DOCUMENTS:

  • Mortgage Registration Tax included (Mortgage amount times .0023 = Mtg. Reg. Tax)
  • Marital Status of grantors/mortgagors in the body of document

CONTRACT FOR DEEDS:

  • Include the electronic certificate of real estate value (eCRV) number on the first page of the document MN Dept of Rev eCRV
  • Deed Tax will not be due until the fulfillment deed is issued

Complete a  Well Disclosure Certificate  and submit a $54 fee or choose one of the disclosure statements

RE-RECORDING A DOCUMENT:

Re-recording means that you are submitting the originally recorded document to be recorded a second time.  The requirements are:

  • You must submit the previously recorded document.  It must be the original document in its entirety.  Photocopies of the original document are not accepted.
  • A COVER SHEET must be provided with the document and will be considered part of the re-recorded document.  The cover sheet must contain the following information:
    • Date
    • Deeds Only - Deed Tax Due: $1.65
    • Grantor/Grantee
    • Reason for re-recording document - (if reason is a change in the legal description, the full new legal description must be provided.)
    • Cover sheet must be signed by person authorized to make such changes.   SIGNATURE MUST BE NOTARIZED. 

RECORDING A CORRECTIVE DOCUMENT:

A corrective document is a new document used to correct an error on a previously recorded document. The requirements are:

  •  You must submit a new corrective document.
  •  Deeds Only - When there is no additional consideration over $3,000 for executing and delivering the corrective deed over and above the consideration   already taxed for the original deed only the minimum deed tax of $1.65 is due
  •  The corrective document must have current signatures and acknowledgment. 
  •  The document number and recording date of the document you are correcting must be typed on the new document.
  •  If you are correcting a mortgage, the Treasurer’s receipt number, date paid, and amount paid must be typed on the corrective document to avoid paying the   MRT a second time.
  • A statement must be typed on the corrective document describing what is being corrected.

DOCUMENT STANDARDS

Minnesota Statutes 507.093

STANDARDS FOR DOCUMENTS TO BE RECORDED OR FILED (IN PART).

  • The following standards are imposed on documents to be recorded with the County Recorder or Registrar of Titles:
  • The document shall consist of one or more individual sheets measuring no larger than 8.5 inches by 14 inches.
  • The form of the document shall be printed, typewritten, or computer generated in black ink and the form of the document shall not be smaller than 8-point type.
  • The document shall be on white paper of not less than 20-pound weight with no background color or images and, except for the first page, shall have a border of at least one-half inch on the top, bottom and each side.
  • The first page of the document shall contain a blank space at the top measuring three inches, as measured from the top of the page, and a border of one-half inch on each side and the bottom. The right half of the blank space shall be reserved for recording information, and the left half shall be reserved for tax certification. Any person may attach an administrative page before the first page of the document to accommodate this standard. The administrative page may contain the document title, document date, and, if applicable, the grantor and grantee, and shall be deemed part of the document when recorded.
  • The title of the document shall be prominently displayed at the top of the first page below the blank space referred to in clause (4) or on the administrative page.
  • No additional sheet shall be attached or affixed to a page that covers up any information or printed part of the form.
  • A document presented for recording must be sufficiently legible to reproduce a readable copy using the County Recorder's or Registrar of Title's current method reproduction.

Minnesota Statutes 508.82 REGISTRAR'S FEES

Subdivision 2 - Variance from standards. A document should conform to the standards in section 507.093, paragraph (a), but should not be rejected unless the document is not legible or cannot be archived. This subdivision applies only to documents dated after July 31, 1997, and does not apply to Minnesota uniform conveyancing blanks on file in the office of the commissioner of commerce provided for under section 507.09, certified copies, or any other form provided for under Minnesota Statutes. Effective July 1, 2005